Job Title: General Accounts Clerk
Department: Finance & Accounting
Reporting To: Financial Controller Location: Mriehel
Role Summary
The General Accounts Clerk in the FMCG industry is responsible for ensuring seamless financial operations, accurate record-keeping, and compliance with company policies and regulatory standards. This role supports financial administration by efficiently handling invoices, payments, and reconciliations to facilitate smooth business operations.
Primary Responsibilities
1. Accounts Payable & Receivable
Process supplier invoices, verify details, and ensure timely payments.
Maintain and manage accounts payable and receivable ledgers.
Reconcile supplier statements and resolve any discrepancies.
Monitor outstanding customer payments and follow up on overdue balances.
Process employee expense claims while ensuring policy compliance.
2. General Ledger & Financial Transactions
Assist with maintaining general ledger accounts and preparing journal entries.
Support month-end and year-end financial closing procedures.
Conduct bank reconciliations to ensure accuracy in financial records.
Prepare and post accruals, prepayments, and necessary adjustments.
3. Financial Reporting & Compliance
Generate periodic financial reports, including aged debtors/creditors reports.
Assist in preparing VAT, tax, and other statutory financial submissions.
Ensure compliance with financial regulations and internal controls.
Maintain organized financial documentation for audit purposes.
4. Inventory & Cost Accounting Support
Coordinate with supply chain and warehouse teams to reconcile stock movements with financial records.
Assist in tracking the cost of goods sold (COGS) and ensure accurate cost allocations.
Support periodic stock takes and reconciliation activities.
5. Cash Management
Process petty cash transactions and ensure proper documentation.
Maintain cash flow records and assist with cash forecasting.
Handle bank deposits and reconcile transactions.
6. Systems & Process Enhancements
Utilise financial software and ERP systems for transaction processing and reporting.
Identify opportunities to enhance efficiency in accounting operations.
Support digital transformation initiatives to streamline financial processes.
7. Cross-Department Collaboration
Coordinate with procurement, sales, and operations teams to ensure seamless financial processes.
Address finance-related queries from internal and external stakeholders.
Provide support for ad hoc finance projects as needed.
Key Competencies & Skills
-Strong numerical and analytical ability.
-High attention to detail and accuracy.
-Effective time management and ability to meet deadlines.
-Sound knowledge of accounting principles and financial regulations.
-Proficiency in accounting software (SAGE) and Microsoft Office (Excel, Word, Poer Point & Outlook).
-Excellent communication (English & Maltese) and interpersonal skills.
-Ability to work independently and collaboratively in a fast-paced environment.
Qualifications & Experience
-Education: Diploma or degree in Accounting, Finance, Business Administration, or a related field.
-Experience: At least 2-3 years of experience in a similar finance role, ideally within the FMCG sector.
Performance Indicators (KPIs)
-Timely and accurate invoice processing.
-Efficient reconciliation of accounts and resolution of discrepancies.
-Adherence to financial regulations and internal controls.
-Timely and precise financial reporting.
Career Growth Opportunities
-Senior Accounts Clerk
-Accounts Executive
-Management Accountant
Work Conditions & Environment
Office-based role.
Fast-paced work setting with tight deadlines.
Potential extended hours during financial closing periods.
Discounts from daves shops